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1. Template-free processing provides the flexibility to expand processing capabilities on the fly without the need
to engange professional services when new document types are introduced to the system.
2. Intelligent data capture allows for 1-to-many relationship beyond a single document type whereas template based require a 1-to-1 relationship for every document layout.
3. Template-free processing allows for easy expansion of document processing from department to department. For example, once deployed to process transcripts, the same solution can also process invoices, expenses, purchase orders, service orders, HR documents, etc.
4. Intelligent data capture enables superior line-item extraction because it is searching for the desired content,
regardless of where it is on the page. Line item extraction cannot be addressed using template based solutions
because even though the data may appear in the same place, the line item details may change order or column
headings could shift from one document to another for the same vendor.
5. Template-based solutions do not provide fuzzy search capabilities. Whatever data is in the designated area in the
template is extracted regardless of whether or not it is the right information. This activity significantly increases
the chance for errors and limits the ability to achieve straight-through processing.
6. 80% of the documents in the world are unstructured. If a data capture solution was developed for forms or
structured documents at its inception, that will always be the type of document it will process best. Template-free
extraction cannot be engineered into template-based products.
7. The addition of fuzzy search capabilities found in intelligent data capture solutions allow for robust 3-and 4-way
matching capabilities against a myriad of ERP and CRM systems, regardless of whether or not the descriptions
are identical on the PO and invoice. This data matching or verification process is critical to achieve straight-
through processing.
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Top 7 Reasons Why Template Free Data Capture Matters
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